BrainCloud.io

A cloud-based, HIPAA-compliant, secure practice management system specifically built for psychiatrists who use TMS (TMS, rTMS, Theta Burst Protocols) or Ketamine (Intranasal, Intramuscular, Intravenous, or Esketamine/Spravato) to treat patients with treatment resistant depression and related disorders

TMS

Treatment with TMS requires tracking a large amount of data. BrainCloud increases accuracy and reduces risk of error and liability by tailoring the input fields in the software directly to the settings available on the TMS machine. The software keeps a curated list of every FDA-cleared TMS machine, coil, and accessory that can be specified for any TMS treatment session. The clinical user selects which TMS system is being employed for a treatment session, and then the appropriate settings for that particular system are recorded along with date, time, individual administering the treatment, and the clinical site.

Ketamine/Spravato

	Intranasal
	Intramuscular
	Intravenous

BrainCloud offers an entire workflow to help your practice efficiently and accurately document ketamine parameters in a way that flexibly works with each practice's workflow.

Evaluation and Management

Patients come in for follow-up visits after a TMS or ketamine treatment course, for psychotherapy, and for many other reasons. BrainCloud offers practices a simple and elegant suite of features to document a patient's conditions, complaints, or requests during an outpatient encounter and what any next steps are.

Our suite of E&M features includes the ability to take SOAP notes, conduct a mental status examination, administer a symptom rating scale, document patient medication and ICD-10 diagnosis records.

Symptom Rating Scales

BrainCloud offers practices the ability to securely assign a variety of symptom rating scales to patients, who can complete them on BrainCloud's patient portal. The PHQ-9, IDS-SR-30, QIDS-16, and more.

In addition, BrainCloud includes a variety of clinician-administered rating scales.

BrainCloud Is A Suite of Tools For Managing and Growing Your Practice

TMS, rTMS, Theta Burst

Document TMS parameters during treatment sessions with input fields that match exactly to TMS machine settings. Support for Rapid rTMS and Theta Burst Protocols.

Ketamine

Support for all forms of ketamine: intranasal, intramuscular, intravenous, and esketamine (Spravato^TM)

E&M

BrainCloud offers practices a unified tool for patient evaluation and management, from an initial assessment to recurring psychotherapy sessions, to SOAP notes and mental status examinations, and more

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Patient Portal

When you sign up for BrainCloud, you get two apps: BrainCloud and its patient portal. Patients can schedule appointments, view take online symptom rating scales, and view score histories.

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Symptom Rating Scales

Integrated with BrainCloud and assignable to patients for remote assessments through its patient portal: IDS-SR-30, PHQ-9, HAMD-17, HAMD-6, POMS, QIDS-SR-16, MADRS, YBOCS, CGI (Severity and Improvement).

Visualize

BrainCloud visualizes with interactive charts the relationship between (1) TMS stimulation parameters or ketamine dosages and (2) patient responses to symptom rating scales like the PHQ-9, IDS-SR-30, and more.

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Codes and Modifiers

Practices can create CPT codes and modifiers, set and change prices associated with CPT codes, document services within treatment sessions, and finally create downloadable superbills from procedure records.

Billing Rates

For every CPT code added to your practice, any number of billing rates attached to a particular year or payor can also be added for that code.

Online Payments

Securely store patient credit or debit cards cards, create invoices for TMS or ketamine treatments, and charge payment cards based on invoices. All in one place.

Practice Locations

Create one or more locations for your practice, with any number of treatment rooms at each. Over time, statistics on productivity and engagement are generated.

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Patient Records

Each patient in BrainCloud can have any number of treatment courses, contact and alternative contact details, and even receive SMS reminders. ICD-10 diagnoses and medications can be added with our U.S. national medical library integration.

Accounts and Security

User accounts with two-factor authentication, clinical permissions, and data access restricted to one or more practice locations.